Question 1

How do I log my working hours?

Accepted Answer

Time entry in Mataee is designed to be fast and intuitive. In just a few clicks, you can record your time spent on each project.
The time entry interface
Mataee offers a weekly calendar view that gives you a clear overview of your schedule. Each day displays the tasks already entered, with their duration and associated project.
Creating a new entry
To record time, click on the desired day, then:

Select a project from those assigned to you
Name the task performed (meeting, design, study, etc.)
Enter the duration in quarter-hour increments (15 minutes)
Confirm your entry

The task immediately appears on your calendar, with a color code linked to the project for quick visual reading.
Reorder and move
Mataee includes a drag-and-drop system that lets you reorder your tasks within the same day. To move a task to a different day, use the action menu (⋯) which offers "Move to tomorrow" or "Move to a date".
Recommended daily entry
For optimal traceability, we recommend entering your hours at the end of each day. This generally takes less than two minutes and ensures reliable data for your reports and billing.
Advanced features
Mataee offers many additional capabilities: recurring task duplication, multi-project daily entries, and management of non-billable internal tasks. Discover all these options on our Features page.
To understand why time entry is done in quarter-hour increments, read our dedicated article: The 15-minute rule.

Question 2

Why is time entry done in quarter-hour increments?

Accepted Answer

Time entry in Mataee is done in 15-minute increments (quarter hours). This choice is not arbitrary: it corresponds to the established professional standard in intellectual service industries.
A recognized standard
Quarter-hour granularity is the standard used by law firms, architecture agencies, engineering offices, and the majority of service providers. It offers the best balance between tracking precision and ease of entry for collaborators.
Why not by the minute?
Minute-by-minute tracking may seem more precise, but it causes several practical problems:

It is burdensome for collaborators, who must time every activity
It creates a false impression of precision (no one works exactly 23 minutes on a task)
It complicates billing without adding value for the client

Why not by the hour?
Conversely, hourly tracking is too imprecise. It doesn't allow distinguishing a 15-minute task from a 45-minute task, which distorts profitability analyses and billing.
The right balance
The quarter hour provides sufficient granularity to:

Accurately track time distribution per project
Calculate the true profitability of each assignment
Produce detailed and transparent invoices
Maintain fast, non-burdensome entry for teams

For more on this topic, we recommend reading our blog article: The 15-minute rule: what granularity to choose for your time tracking?.
Discover how to put this approach into practice with Mataee's features.

Question 3

Can I edit or delete a past time entry?

Accepted Answer

Yes, you can edit or delete a past time entry in Mataee. Flexibility in managing entries is essential to ensuring the reliability of your data.
Editing an entry
To edit an existing entry, simply click on the task in your calendar. You can then adjust:

The project associated with the task
The name or description of the task
The duration logged
The date of the entry

Changes are saved immediately and reflected in reports and dashboards.
Deleting an entry
If an entry was created by mistake, you can delete it in a few clicks. Open the task in question and use the delete option. The entry is removed from your calendar and totals are automatically recalculated.
Restriction on invoiced entries
Once an entry has been included in an invoice, it can no longer be edited or deleted. This restriction ensures consistency between your time reports and your billing documents. If a correction is needed on already-invoiced time, an administrator can intervene to adjust the data.
Administrator role
Organization administrators have extended rights for managing entries. They can:

View and edit entries for all collaborators
Delete erroneous entries, including those of other team members
Supervise the quality and completeness of entries across the entire team

This role organization helps maintain reliable time data while offering the flexibility needed in day-to-day operations. Discover all team management features on our Features page.

Question 4

How does drag-and-drop work in the calendar?

Accepted Answer

Drag-and-drop is one of the features of Mataee's time entry interface. It lets you reorganize the display order of your tasks within the same day.
How does it work?
In the calendar view, each logged task is displayed as a visual block. To reorder your tasks:

Click and hold the handle (≡ icon) on the left side of the task
Drag it to the desired position in the list
Release to confirm the new order

The order is saved automatically.
Move a task to another date
To move a task to a different day, use the task's action menu (⋯ icon):

Move to tomorrow: transfers the task and its logged time to the next day in one click
Move to a date: opens a date picker to choose the destination day. Logged time is preserved.

A daily time saver
These interactions save you from manually deleting and recreating entries. Combined with quarter-hour increments, they help make time tracking fast and enjoyable. Discover all time entry features on our Features page.

Question 5

Can I log time on multiple projects in the same day?

Accepted Answer

Yes, you can absolutely log time on multiple projects during the same day. Mataee is designed to reflect the reality of agency work, where collaborators often work on several assignments in a single day.
No limitation
There is no limit on the number of tasks or projects you can record on a given day. You are free to create as many entries as needed to accurately reflect your activity.
For example, a typical day might look like:

1h30 on project A -- site meeting
3h00 on project B -- technical studies
0h45 on project C -- client discussions
1h00 on internal tasks -- administrative work
1h45 on project A -- meeting report writing

Color-coded readability
Each project is associated with a color code in the calendar. When you log time on multiple projects in the same day, the colored blocks give you an immediate visual reading of your time distribution. At a glance, you can identify which projects you worked on the most.
Daily workload tracking
Mataee displays the total hours logged per day at the bottom of each calendar column. This lets you quickly check that your day is complete and that no hours have been forgotten.
Impact on reports
All entries are automatically aggregated in reports by project, by collaborator, and by period. Multi-project distribution is therefore fully supported in profitability analyses and billing exports.
To learn more about time entry and other available features, check our Features page.

Frequently asked questions

Time tracking

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