Question 1

How do I invite members to my team?

Accepted Answer

Inviting a collaborator to your Mataee team is simple and fast. In just a few clicks, your new member can start logging their hours.
Sending an invitation

Go to the Team page from the main menu.
Click the "Invite a member" button.
Enter the collaborator's email address.
Select the role you want to assign (member, supervisor, administrator).
Confirm the submission.

The collaborator immediately receives an invitation email containing a link to join your team.
Invitation validity
The invitation is valid for 7 days. After this period, the link expires and you will need to send a new invitation if the person hasn't accepted it.
If the collaborator already has a Mataee account, they simply need to log in to accept the invitation. Otherwise, they will be guided to create their account before joining your team.
Managing pending invitations
From the Team page, you can view the list of pending invitations. You have the option to:

Resend an invitation if the collaborator didn't receive the email or if the link has expired.
Cancel an invitation if it is no longer needed.

What can a new member do?
By default, an invited member can log their own hours on all team projects. If you want to restrict their access to specific projects, you can configure their assignments from the member's profile.
The role assigned during the invitation determines the collaborator's permissions. You can change it at any time from the team settings.
To learn more about collaborative features, check our features page.

Question 2

What are the available roles (owner, admin, member)?

Accepted Answer

Mataee offers four role levels to organize responsibilities within your team. Each role has specific permissions designed to ensure appropriate access for everyone's needs.
Owner
The owner is the person who created the Mataee account. They have all permissions:

Full access to all application features.
Subscription and billing management.
Creation, modification, and deletion of projects, clients, and members.
Access to all team data.

There can only be one owner per account. This role cannot be deleted or downgraded.
Administrator
The administrator has extended permissions to manage the team's daily activity:

Creation and management of projects and clients.
Invitation and management of team members.
Access to hours logged by all collaborators.
Access to the supervision dashboard.

The only difference from the owner is the lack of access to subscription and billing management.
Supervisor
The supervisor holds an intermediate role, designed for project managers or team leads:

View hours logged by team members.
Access to the supervision dashboard to track project progress.
Log their own hours.

The supervisor cannot modify the project structure or manage team members.
Member
The member is the most restricted role, suited to collaborators who only log their own hours:

Log and edit their own time entries.
View their own data.
No access to other members' hours or supervision data.

Summary

Permission
Owner
Admin
Supervisor
Member

Log own hours
Yes
Yes
Yes
Yes

View team hours
Yes
Yes
Yes
No

Manage projects and clients
Yes
Yes
No
No

Manage members
Yes
Yes
No
No

Manage subscription
Yes
No
No
No

Question 3

Can a member see other members' hours?

Accepted Answer

No, by default, a member cannot view the hours logged by their colleagues. Mataee was designed with the privacy by design principle: each user only accesses data that directly concerns them.
What a member can see
A collaborator with the "member" role only has access to:

Their own time entries: they can view, edit, and delete the hours they themselves have logged.
The list of projects they are assigned to: they see the project names so they can log time, but not the team's aggregated data.

They cannot in any way see how many hours another collaborator has spent on a project, nor access the supervision dashboards.
Who can see the team's hours?
Only roles with supervision rights have access to data for all collaborators:

The owner: complete access to all data.
Administrators: can view all members' hours.
Supervisors: read access to team hours via the supervision dashboard.

This clear separation of access ensures that sensitive data (time spent, individual productivity) is only visible to authorized persons.
Why this choice?
Time data confidentiality is essential for building trust within the team. When collaborators know their entries are not exposed to everyone, they are more inclined to accurately record their working time.
This principle promotes more reliable data and, consequently, more precise project management. It's a virtuous cycle: trust fosters transparency, which in turn enables better management.
To learn more about the different access levels, check our FAQ on available roles in Mataee.

Question 4

Can I assign members to specific projects?

Accepted Answer

Yes, Mataee allows you to precisely control which projects are accessible to each member of your team. This feature is particularly useful when managing multiple clients or confidential projects.
Default behavior
When a new member joins your team, they have access by default to all active projects. This behavior simplifies onboarding and works well for small teams where everyone works on the same assignments.
Restricting access to specific projects
If you want to limit a member's visibility, here's how to proceed:

Go to the Team page.
Click on the relevant member to access their profile.
Navigate to the Manage projects section.
Select only the projects this member should have access to.

Once the restriction is enabled, the member will only see the projects assigned to them in their time entry interface. Other projects will be invisible to them.
Common use cases
This feature addresses several needs:

Client confidentiality: prevent a freelance collaborator from seeing other clients' projects.
Department organization: in an agency, assign architects to the design department and quantity surveyors to the costing department.
Temporary collaborators: limit an intern's or temp's access to only the projects they're working on.

Modifying assignments
Assignments are not fixed. You can add or remove projects for a given member at any time. Changes take effect immediately.
When a new project is created, it is not automatically added to members with restricted access. Remember to update their assignments if needed.
For optimal team management, combine project assignments with the appropriate roles for each collaborator.

Frequently asked questions

Team and collaboration

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